Beaver Creek Estates Property Owners Assoc. 2024 Annual Meeting

​Beaver Creek Estates Property Owners Assoc. 2024 Annual Meeting
Date: May 13,  2024
Time: 7:00pm
Place: Long Grove Village Hall
                                         
                                                         
The meeting was called to order by President Denice Steinmann at 7:05pm
There were 26 members in attendance including four Board members. This represented 21 households.

1. Roads:   

-Engineer Jason Dolan gave a presentation on the conditions of our roads and our options going forward. The roads are badly in need of repair. Some of the options would necessitate a sizeable special assessment. Jason is putting together a proposal, along with estimated costs. There was much discussion.
        -We will be calling a special meeting soon. At that meeting the Board will present all of the    options for road repair along with the associated costs.  We can then discuss, answer questions and vote our choice A proxy will be provided for anyone who will not attend and would like a neighbor to vote on their behalf.
2. Reviewed financials:
       - Costs were low due to light winter and less legal fees, and all dues have been collected                        except for one homeowner with a double lot.

1. Speeding concerns raised by the residents:

-Send out a reminder email to all on speeding in neighborhood (Action: Cheryl)
Investigate how to submit complaints about speeding to Amazon/FedEx/UPS (Action: Cheryl)
- Assess installing stop signs at Beaver Run and Clearwater (potentially creating a 3-way stop). (Action: HOA Board) Assess installing a stop or yield sign on Forest Fork at Beaver Run (Action: HOA Board)
 -Discussed the potential for installing speed bumps. Concerns of this approach were:  impact on plowing and that some neighbors own cars that sit too low to clear them. Who will install and store them for winter.
 

1. Winter road care concerns raised by one resident:

-Assess plow damage to lawns and request repair from Braulio as appropriate (Action: HOA Board)
 -Contact Braulio to ensure a sufficient number of plow markers (white sticks) are included along all roads to avoid yard damage (Action: Cheryl/Rob E.)
 

1. Open Board Seats:

-Two board members' terms expire this year: Denice (currently president) and Cheryl (currently treasurer). One neighbor expressed interest, so an election (with paper ballots) was held at the meeting. The election outcome was that the current board members remain
 

1. Neighborhood Cleanup: Organize a neighborhood cleanup for 2025 (target Sat., April 26th, to be confirmed with Long Grove timing). Volunteers are sought to organize/participate as this activity does not need to be board-led. If interested in leading/participating, contact Cheryl

 
The meeting was adjourned at 8:45pm.
Faithfully submitted by Denice Steinmann