Beaver Creek Estates Property Owners Association
2013 Annual Meeting Minutes
February 7, 2013
The annual meeting was held on Feb. 7, 2013 at
3905 Clearwater Drive with six homeowners in attendance.
The following agenda matters were
discussed:
Financial
report
·
2012 Profit and Loss
and Balance Sheet Statements were distributed to the attendees.
We are in good
financial condition overall, with total assets of
127K.
The annual assessment
will be increased to $1,200.00 per year.
This is our first increase in five years. The increase is required to
further build our Capital Reserve fund so that we are prepared to pay for
projects that routinely maintain and preserve the long term functionality of our
common area assets.
Our Annual Assessments
cover routine costs like snowplowing, landscape maintenance, light bulbs etc.,
as well as build Capital Reserves to fund necessary projects such as road
replacement, sign replacement, light fixtures, and
landscape.
New Board Member
New neighbor Robert
Rogala was elected to fill the position of Roads Commissioner, vacated by Bill
Cox when he moved late last year. Welcome Robert, and thank you for
volunteering!
2013 Projects
·
Roads
Private Drive needs to be
seal coated. Bids have been
submitted and the work will be done this spring as soon as weather permits.
·
Common area lighting
All entrance lights have been changed from
timers to daylight sensors, alleviating the need to be constantly resetting
them. Seems to be working well so far! The broken landscape lights have been
repaired, and burnt out bulbs replaced with more efficient LED’s. The mailbox
lights are in the process of being changed over to LED’s as
well.
Street signs
We are in the process of getting quotes to
replace our worn street signs. There are many options to evaluate, and our
objective is to choose an attractive option while keeping the cost reasonable.
·
Tree and brush trimming
As discussed at last year’s
meeting, the Board has obtained quotes for having tree and brush trimming work
done on landscaping that is in too close proximity to our roads. A
specific communication detailing proposed action will be sent to homeowners
within the next 30 days.
·
Covenants
Our covenants and bylaws were last updated
in 2003, and based on recent learning regarding foreclosures, are in need of
updating. We are getting quotes from attorneys, and plan to complete this work
in 2013.
Important dates
·
The annual neighborhood
clean-up will be held on Sat. April 20th.
Please join us at 8a.m.at the corner of
Beaver Run and Lakeview. Bring your kids and your gloves, and don’t wear your
good shoes!
The 2014 Annual meeting
will be held on January 16th, at
7:00p.m.
Faithfully submitted,
Denice Steinmann
Secretary
2013 Annual Meeting Minutes
February 7, 2013
The annual meeting was held on Feb. 7, 2013 at
3905 Clearwater Drive with six homeowners in attendance.
The following agenda matters were
discussed:
Financial
report
·
2012 Profit and Loss
and Balance Sheet Statements were distributed to the attendees.
We are in good
financial condition overall, with total assets of
127K.
The annual assessment
will be increased to $1,200.00 per year.
This is our first increase in five years. The increase is required to
further build our Capital Reserve fund so that we are prepared to pay for
projects that routinely maintain and preserve the long term functionality of our
common area assets.
Our Annual Assessments
cover routine costs like snowplowing, landscape maintenance, light bulbs etc.,
as well as build Capital Reserves to fund necessary projects such as road
replacement, sign replacement, light fixtures, and
landscape.
New Board Member
New neighbor Robert
Rogala was elected to fill the position of Roads Commissioner, vacated by Bill
Cox when he moved late last year. Welcome Robert, and thank you for
volunteering!
2013 Projects
·
Roads
Private Drive needs to be
seal coated. Bids have been
submitted and the work will be done this spring as soon as weather permits.
·
Common area lighting
All entrance lights have been changed from
timers to daylight sensors, alleviating the need to be constantly resetting
them. Seems to be working well so far! The broken landscape lights have been
repaired, and burnt out bulbs replaced with more efficient LED’s. The mailbox
lights are in the process of being changed over to LED’s as
well.
Street signs
We are in the process of getting quotes to
replace our worn street signs. There are many options to evaluate, and our
objective is to choose an attractive option while keeping the cost reasonable.
·
Tree and brush trimming
As discussed at last year’s
meeting, the Board has obtained quotes for having tree and brush trimming work
done on landscaping that is in too close proximity to our roads. A
specific communication detailing proposed action will be sent to homeowners
within the next 30 days.
·
Covenants
Our covenants and bylaws were last updated
in 2003, and based on recent learning regarding foreclosures, are in need of
updating. We are getting quotes from attorneys, and plan to complete this work
in 2013.
Important dates
·
The annual neighborhood
clean-up will be held on Sat. April 20th.
Please join us at 8a.m.at the corner of
Beaver Run and Lakeview. Bring your kids and your gloves, and don’t wear your
good shoes!
The 2014 Annual meeting
will be held on January 16th, at
7:00p.m.
Faithfully submitted,
Denice Steinmann
Secretary
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